Projects
A project is one named piece of work: a launch, a season, a shoot. It holds the work in collections, carries the dates and the people who sign it off, and has one link you can send to anyone who needs to see it.
Projects replace campaigns. Every campaign is now a project with the same assets, and old public campaign links still work — see Old campaign links.
What a project has
Section titled “What a project has”- A name.
- A brand (optional). A project on a brand is that brand’s work, and the brand’s guests can see it. A project with no brand is a studio project: internal work that only studio Owners and Admins manage and guests never see in Cauldron. The brand is chosen when the project is created and doesn’t change.
- Start and due dates (optional).
- Approvers. You don’t pick these per project. On a brand project they’re the brand’s approvers. On a studio project they’re your studio’s Owners and Admins.
- A status — Active or Archived.
The contents are collections. Sub-collections nest inside the project, and an asset is in the project when it’s filed anywhere inside it. One asset can be in several projects.
Where projects live
Section titled “Where projects live”- Projects in the sidebar, above Library, lists every active project you can see across the studio. Each card shows the cover, the brand (or Studio), the due date, and how much is approved. Filter by Brand, and turn on Show archived to include archived projects.
- A brand’s Projects tab shows the same list for that brand alone.
- The Library rail has a Projects section above Collections, with each project’s sub-collections nested under it.
Creating a project
Section titled “Creating a project”Click New project — in Projects, on a brand’s Projects tab, or in the Library rail. Enter:
- Name — required.
- Brand — pick a brand, or No brand — studio project. Only studio Owners and Admins see the studio option.
- Start date and Due date — both optional.
New projects are always Active. You land on the project’s page, empty and ready to fill.
The project page
Section titled “The project page”The header shows the brand, the dates, the approvers, and a Share button. Below it:
- A review summary — how many items are draft, in review, approved, or have changes requested. See Review.
- Sub-collections — one tab each.
- The asset grid — everything in the project, including what’s inside its sub-collections.
Change the dates from the header at any time.
Bringing work into a project
Section titled “Bringing work into a project”Projects always start new; a collection can’t be turned into one. Existing collections join a project by moving inside it, where they become sub-collections. There are two ways:
- In the Library, open a collection’s ⋯ menu and choose Add to project…, then pick the project.
- Drag the collection onto the project in the Library rail.
The collection keeps its contents, its own sub-collections, and its own share link if it has one. This is also how a folder import gets into a project: import first, then move the collections it made.
If the collection holds assets from a different brand than the project’s, the dialog tells you how many. They move with the collection, but they won’t appear on the project’s share link.
To add single assets, file them into the project or one of its sub-collections like any other collection — drag them from the Library grid onto it in the rail.
Sharing a project
Section titled “Sharing a project”Click Share on the project to create a view-only link that anyone can open without signing in. By default it shows everything that has been sent for review, labeled with its status; drafts never show. Turn on Approved only for a clean delivery page with Download all.
From the same dialog you can invite a guest to approve or view. The full walkthrough is in Share and invite guests.
Archiving a project
Section titled “Archiving a project”Archive a project when the work is done. An archived project:
- leaves the Library rail, the collection pickers, and the default Projects list (find it with Show archived);
- becomes read-only — nothing can be filed into it, moved, renamed, or removed from it;
- has its share link turned off. Anyone who opens the link sees a “no longer shared” page.
Unarchive puts all of it back, and the same link starts working again — nothing to resend.
Review status and tags on the assets themselves are unaffected by archiving.
Projects in review
Section titled “Projects in review”In the review queue and viewer, each item shows a chip naming its project. When an item is in more than one, the chip shows one name and +1 (or more); click it to see them all.
Old campaign links
Section titled “Old campaign links”If you shared a public campaign link (an address containing /c/), it still works. It redirects to the project’s share link in Approved only mode, so whoever has it sees the same approved work. Turning the project’s link off, or archiving the project, turns the old address off too.
Who can do what
Section titled “Who can do what”| Action | Who can do it |
|---|---|
| See a brand’s projects | Anyone on the brand, including its guests |
| Create a brand project, edit its dates, archive or unarchive it | Brand Creator or Manager; studio Owner or Admin |
| Create and manage a studio project | Studio Owner or Admin |
| Move a collection into a project | Anyone who can manage both the collection and the project |
| Create, reset, or turn off a share link | Brand Creator or Manager; studio Owner or Admin |
| Invite a guest from Share | Brand Creator or Manager; studio Owner or Admin |
Brand roles are set on the brand — see Brands.